Elements of a Strong Corporate Travel Program

To get the most out of your travel budget, it’s important to plan how to get the most out of your program. It is not enough to tell travelers to choose the lowest logical ticket. These are the factors to consider when planning or evaluating your itinerary.
1. Travel policy

Well-written and well-publicized travel policies are the foundation of good travel programs, and so many companies, if any, have such outdated and unthinkable travel policies. I’m always surprised. Finding a well-written policy is not difficult. You can easily find it online. It just needs to be edited to reflect and spread within the enterprise so that everyone can understand it and promise to follow it. For this reason, we recommend that you sign a copy of your travel policy to ensure that all staff in your business can read, understand, and own it. We encourage everyone in the business to sign a copy of their travel policy, whether they are traveling or not. They can later change their business position and have to travel. Travel policies don’t have to be long and complex. Some of the best travel policies I’ve seen were just a few pages long. Visit:- https://vietnam-travel.vn/
2. Centralized travel inside and outside

Many companies do not centralize their itineraries and pay the price in terms of reducing costs and losing opportunities for internal efficiency. Many companies that do not centralize travel are afraid that travelers will have to do what they do not want to do, coupled with the idea that centralized travel should hire a travel manager. Both can be legitimate concerns, but in most cases they don’t have to. By requiring travelers to book centrally, you are not necessarily creating flexibility. Travel can be centralized, but travelers can book on their own. You can book online at your travel agent of choice or through a trusted service provider in cooperation with you. By appointing a person responsible for overseeing travel, you can have a single internal and external contact for travel-related issues. If your business spends less than $ 1 million on air travel, you probably don’t need a full-time travel manager. In such cases, travel oversight can be left to the finance, human resources and even executive-level assistants. The benefits of centralizing travel are:
Centralizing travel with a single agency has several important benefits. For issues that travelers encounter while traveling, there is a single contact and one entity that checks all travel needs. This saves you the trouble of integrating travel reports from multiple sources. By adding travel together, you can greatly benefit from economies of scale. You can get more money from your travel provider if you can measure total travel between different sections or locations. This will allow you to take advantage of the airline’s soft dollar program. This means more free tickets and upgrades, higher discount rates on priority airlines, and better bargain rates on hotel and car contracts. Compliance costs are also reduced because travel agencies often discount fares to increase overall travel volume. Combination of online booking and personal services

This is an appendix to the previous item before centralizing travel with travel agencies. This is important, but as a result, travelers do not have to use the online booking system and travelers do not have to call the agency directly. By giving travelers the option to do so, you achieve some goals. This reduces fulfillment costs by making online bookings cheaper in terms of service charges. By giving travelers choices, you give them a sense of control, which boosts morale and increases the likelihood of high hiring rates. Third, senior managers, regular travelers and complex itineraries have a higher level of service and overall superior quality, as best practices for using the online booking engine for less complex itineraries are opened. You can book directly with a travel agency that can offer you. That is the most justified travel experience.
4. Look under each stone

Most travel programs revolve around aviation budgets, but there are several other areas that you can explore to find savings opportunities. There are some obvious areas to note, such as negotiated hotel prices at your favorite hotels and car rental discounts at your preferred provider. In many cases, travel agencies have already set discounted prices through consortium connections and agency car contracts. There are also some less common areas that need to be investigated. For example, if land transportation is a concern, most providers offer discounted rates and direct billing options. Direct billing contracts with hotels and car rental companies are also a great way to increase efficiency and facilitate the work of your accounting department.
5.5. Use strong and soft dollar contracts

Most major airlines today offer large discounts and soft dollar incentives in exchange for product loyalty. If your itinerary costs more than $ 1 million, you can get a low fare discount for the airline of your choice in exchange for your market share efforts. For secondary airlines, or if less than the minimum amount required by the airline, you can import free tickets and free upgrades, as well as traveler status upgrades and airport club pass soft dollar programs. These programs are small in quantity, but not well published, so you should check them out or ask Baker Travel or your current distributor to point you in the right direction.

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